SAM Registration Required for All Applicants and Grantees; More Grant Closeout Forms Available

IMPORTANT: All Applicants and Grantees Must Register in the System for Award Management (SAM)

***Beginning with the 2013 AFG application period, all applicants will be required to be registered in SAM.gov BEFORE SUBMITTING their applications. Don’t Delay! Register now!***

• ALL GRANT APPLICANTS: Please ensure that your entity has an active registration in SAM.gov. Registration is required to award all new awards for FY 2012 and 2013. It may take several days for a newly submitted registration to become active.

• POTENTIAL APPLICANTS? If you are thinking about applying for FY 2013 funds, you should register your organization on SAM.gov as soon as possible. Although you may submit a 2013 SAFER grant application without having completed SAM.gov registration, you will not be awarded without an active SAM.gov account. However, beginning with the 2013 AFG application period, all applicants will be required to be registered in SAM.gov BEFORE SUBMITTING their applications. So to be safe, register in SAM.gov as soon as you can -- don’t wait for the application period to open.

• CURRENT GRANTEES: Current grantees must have an active registration in SAM.gov to avoid delays in receiving approval of amendment and payment requests.
• EVERYONE: Make sure the banking information, employer ID number, and DUNS number you report in SAM.gov are accurate; the data you enter in SAM.gov and in your grant applications must match.

Remember that registration on SAM.gov is completely free of charge. There is no fee for you to register or to renew or update your organization’s information on SAM.gov. You may see the websites of private businesses or contractors that will register your organization in SAM for you—for a fee.These websites often look like government websites at first glance. BUT remember that paying any fee is unnecessary to use SAM.gov and its resources.
TO OBTAIN HELP WITH SAM.GOV:

• Visit the SAM.gov Website. First, become familiar with SAM.gov. Browse through and read the Guides, Top FAQs, and other information that can be found online at the SAM.gov website, the SAM Helpful Hints page, and the Federal Service Desk at www.fsd.gov
• View the SAM Webinar. Next, view the prerecorded SAM Webinar for users, which covers topics like
  • Creating a new SAM user account;
  • Migrating permissions from the legacy Central Contractors Registry (CCR) system into SAM; and
  • Updating and renewing an existing registration.
• Contact the AFG Grants Management Specialists (GMS). Next, send questions you have by e-mail to the AFG Grants Management Specialist for your FEMA region. A list of the GMS for each FEMA Region is shown below and also can be found on the AFG Website. Faxes for the GMS staff may be sent to 202-786-9905.
  

• SAM/Federal Service Desk (Help Desk). If you are still having problems navigating in SAM.gov,call the toll-free SAM.gov Federal Service Desk at 1-866-606-8220, Monday-Friday, 8 a.m. to 8 p.m.

More AFG Grant Closeout Report Forms Available

AFG: Grant closeout report forms are now available for completion in the e-Grants system for AFG awardees up through FY 2010 (EMW-2010-XX-XXXXX).

Fire Prevention and Safety Grants (FP&S): Closeout report forms are now available for completion online for FP&S grantees up through FY 2010 (EMW-2010-XX-XXXXX).

SAFER: SAFER grant closeouts cannot be completed online at this time. However, paper closeout forms are now available for SAFER grantees up through FY 2006 (EMW-2006-XX-XXXXX). To request a SAFER closeout package for FY 2005 or 2006, contact the Help Desk at 1-866-274-0960 (by e-mail: firegrants@fema.dhs.gov). The closeout forms for FY 2007 and 2008 grantees will be available later this year.